Minutes from the 09/10/17 Meeting

St Patrick’s

Reverse Raffle Meeting

09/10/2017

1. Opening Prayer

2. Next meeting – 09/17/2017

3. Visit Church Hall - Kimberly Vargas is Lead for Setup and Decorations. Her contact info is on the St Patrick Reverse Raffle website (http://stpatrickhutto.org/parish-raffle). Contact her for more information about visiting the Church Hall.

4. Setup and Take Down - Time Table for Setup  - Still in progress

5. Card Games - (52 cards in a deck. $20 per card)

   1. Gun (Mike Sparling will run game)

   2. Gun (Ron Marquese will run game)

   3. Purse/ladies package (Melinda will run game)

   4. Quilt (Jeanne will run game)

6. Food and Beverages– Bobby Maples is the Lead

   1. Cups for Alcohol Package

      1. Bobby will order wristbands – Those who purchase cups must show the cup and wristband to get drinks.

      2. Lena will sell cups and wristbands at the door on the day of the event.

   2. Bartender - Done Both Olivia and Jeannie Drouhard have bartenders who will volunteer their time.

   3. Food – The menu is set for Brisket, Chicken Cordon Bleu, Shrimp, Fettuccine Alfredo, salad, and veggies.

   4. Alcohol – Janice Swoop secured some wine donations from Twin Liquor. Bobby has contacted donator.

   5. Need Fruit Salad and Desserts donated.

7. Donations – Janice Swoop is the Lead

   1. MINI RAFFLE - Janice will help Betty put together 4 large items that can displayed at the church 2 weeks before raffle. Tickets will be sold during those 2 weeks and winner will be chosen on the day of the event, but need not be present to win. (Sept 30th) It was decided by vote at today’s meeting that it would be too difficult to add this raffle to the day of events. Winner will be chosen after the 5pm Mass on Sunday October 8th. Tickets will be $5 per ticket or 5 tickets for $20. Tickets will be small double sided tickets. Individuals will write their name and contact phone number on the back of one ticket and keep the other half of the double ticket.

      1. Kendra Scott Set

      2. Bluetooth Headset

      3. Kathy Layfield Christmas Creation

      4. Shirley Crocheted Shawl

   2. Mini Raffle workers - Sat 09/30/17, Sun 10/01/17, Sat 10/07/17, Sun 10/08/17. Melinda will make a flyer to pass out during Hospitality Sunday (09/24/2017). Bruce will be at all Masses both week’s with credit card swiper.

      1. Sunday Morning both Masses - Shirley

      2. Sat/Sun 5pm Masses both weeks - Linda

   3. Dinner at the rectory the week before the event to prepare donated items for the raffle. Possibly after Saturday October 7th 5pm Mass.

8. Raffle

   1. Live Auction – Still need Lead

   2. Ticket Bucket Raffle – Still need Lead - potentially $1 per ticket and $20 for arms length.

   3. 50/50 – Still Need Lead