Fall Fundraiser Planning Meeting Minutes 07.29.18

Fall Fundraiser Planning Meeting Minutes

July 29, 2018

Attendees:

Olivia M, Mark and Brenda S, Kate S, Teresa H, Lee Ann R, Lena and Larry E, Janice S

Opening Prayer

Review last week’s minutes.

Food and Beverage -

• Knights will make Brisket and Chicken

• The team discussed sides like: Green Beans with Bacon, Pinto Beans, Potato Salad, and bread. And lots of desserts.

• The Seidenberger’s will take a donation letter to Sam’s and Costco to see what can be acquired via donation.

Tickets -  

• Tickets will be $50  per person. Additional Bingo books can be purchased for $20 per book.  Additional final game sheet can be purchased for $10.

• The event is 21 and over only.

Supplies -

• Olivia will check with Kris and Bobby about Bingo sheets and Dabbers. If they are already being purchased for the Aug 10th event, can we use them for our event as well.

• The Seidenberger’s will take donation letter for Sam’s and Costco to see what tableware supplies they can acquire via donation.

• Olivia will measure St Patrick and check with St Elizabeth about borrowing tables for the day of the event.

Mini Raffle  -

• We received permission from Fr Adrian to hold another mini raffle.

• Raffle items will include:

  • Wireless Headphones,

  • Kendra Scott Jewelry,

  • Yeti Roadie Cooler, and

  • Kathy Layfield Yard Art.

Bingo -

• KofC will host a Bingo event in Aug and Sept. Olivia talked to Bobby about keeping the August event and Cancelling the September Bingo in anticipation of the October fundraiser. Denise will check with Fr Adrian to see if cancelling the September event is an option.

Name of event-  The event will now be called the St Patrick BBQ and Bingo Benefit.

Donated Items:

• The Dinner with Father Adrian that is typically auctioned off as 1 item, will be broken up and spread out between live and silent auction, and bucket raffles

• There will be a cutoff for donated items, anything received after that cutoff date, may end up as a bucket raffle item.

Live Auction -

• In the essence of time, there will be no more than 25 live auction items

Silent Auction-

• In the essence of time, there will be only 15 silent auction items.

Bucket Raffle -

• If there are extra donated items, we will have up to 20 items in the bucket raffles.

Day of Setup Timeline -

• Dinner will be served between 6pm and 7pm

• Games will begin at 7pm.

Between 7pm and 8pm

• Games1 to 4 of Bingo will be played

• 10 live auction items will be sold

• 5 silent auction items will close

• 5 bucket raffle items will be called.

Between 8pm and 9pm

• Games 5 to 8 of Bingo will be played

• 10 live auction items will be sold

• 5 silent auction items will close

• 5 bucket raffle items will be called.

Between 9pm and 10pm

• Games 9 and 10 of Bingo will be played

• 5 live auction items will be sold

• 5 silent auction items will close

• 10 bucket raffle items will be called.

We will need Volunteers for:

• Setup

• Bid Spotters

• Food Servers