Minutes from the 08/20/2017 Meeting

August 20, 2017

St Patrick’s
Reverse Raffle Meeting
08/20/2017

Treasurers Report – Kick-Off Dinner brought in about $1800. Total tickets sold so far 76 out of 200.
Next meeting – 09/10/2017 – Leads can meet with their teams before then to finalize tasks
Prizes
1. 1^st Prize - $5000 gift card
2. 2^nd Prize – Hank Purchased 65” Curve UHD 4K televesion package with Blue Ray Player. Estimated value $1650
3. 3^rd Prize – 110 Yeti Cooler. Mark and Brenda Seidenberger will look into getting this item.
Food and Beveregas – Bobby Maples is the Lead
1. Cups for Alcohol Package
  1. Olivia will purchase – looking for a cup sponser of at least $200. Will put logo on one side and Reverse Raffle Date on the other.
  2. Bobby will order wristbads – Those who purchase cups must show the cup and wristband to get drinks.
  3. Hank will add Alcohol Package to Paypal items and mark tickets for those who purchase.
  4. Lena will sell cups and wrist bands at the door on the day of the event.
2. Bartender - Bobby will hire 2 Bartenders. The cost is about $30 per hour. Will need for 4 hours – 6pm to 10pm
3. Food – The menu is set for Brisket, Chicken Cord’on Bleu, Shrip, Fetuccini Alfredo, salad, and veggies.
4. Alcohol – Janice Swoop secured some wine donations from Twin Liquor.
Donations – Janice Swoop is the Lead
1. Janice will help Betty put together 4 large items that can displayed at the church 2 weeks before raffle. Tickets will be sold during those 2 weeks and winner will be choosen on the day of the event, but need not be present to win. (Sept 30^th)
2. Brenda Maples will to talk to Father Adrian to see if he will allow items donated for the raffle to be stored in an unused room in the rectory.
3. Hank will contact the Ministry leads to see if they can put together theme baskets.
4. Olivia secured Kendra Scott color bar set donation.
5. Lena will look into getting Rose Nails to donate a gift certificate and will look for a Lady’s Couture Purse.
6. Dinner at the rectory the week before the event to prepare donated items for the raffle.
Security – Bruce Layfield is the lead. Bruce will secure Security for the day of the event.
Raffle
1. Card Games (3) – Bruce Layfield is Lead - $20 per card
2. Live Auction – Still need Lead
3. Ticket Bucket Raffle – Still need Lead - potentially $1 per ticket and $20 for arms length.
4. 50/50 – Still Need Lead
Setup/Decorations – Kimberly Vargas is Lead
1. Lena, Brenda M, and Brenda S will assist Kim with Setup and Decorating
2. Need to pull last years decorations from attic.
VIP Table – Still nee Lead
1. Logistics -How do we market and sell these tables
Tear Down/Cleanup – Still need Lead